Complaints Policy Child Bereavement UK is committed to providing high quality, professional standards to all those who use our services and to people who support us in any way. As a learning organisation, we recognise the importance of continuous improvement and view any complaint received as an opportunity to improve our practices and services. CBUK commits to ensuring that: People who use our services, those who support us, and the wider public know how to make a complaint and can do so easily Those making a complaint know that it will be dealt with sensitively, honestly and fairly Complaints are dealt with in a timely and efficient manner All CBUK staff are aware of the complaints policy and procedures and feel confident in these Complaints are reviewed on a regular basis to inform service and process improvements What is a complaint? A complaint is an expression of dissatisfaction or concern about the standard of service, actions or lack of action taken by the charity as a whole, by its members of staff, or by its volunteers, which affects an individual or groups of people with whom the charity is involved. How do I make a complaint? Any individual or group can make a complaint, or a complaint can be made on behalf of someone else (in cases where a complaint has been made on behalf of someone else, we will be mindful of data protection issues when responding). Complaints can be made: In person to any CBUK staff member By email: [email protected] By telephone to a particular CBUK service or to our Head Office on 01494 568900 By letter to Sue Randall, Executive Manager, Child Bereavement UK, Unit B, Knaves Beech Way, Loudwater, HP10 9QY Complaints regarding fundraising can be made: By email: [email protected] By telephone: 01494 568900 Any individual who posts negative feedback on any CBUK social media channel will be invited to discuss their concerns further with a relevant staff member and/or to make a formal complaint via the channels listed above. What will be done with my complaint? All complaints will be acknowledged within five working days of receipt. We will appoint a member of the CBUK Senior Management Team to investigate the complaint. We will inform you of the name of the person who will be investigating your complaint. We may need to ask you for any further information that will help us with our investigation; this could include asking for input from the person you are complaining on behalf of, in such cases. We aim to resolve most complaints within fifteen working days of receipt. Some more complex issues may require investigation that might mean this is not possible; in these circumstances, we will keep you informed of progress. We will respond to you, or the person the complaint was on behalf of, to communicate the findings and outcome of the investigation. Any complaint which involves a potential fraud, safeguarding or whistleblowing issue will be progressed in line with our internal policies. What can I do if I’m not happy with the response I get? If you are not satisfied with the response you have received, the complaint can be referred to the Chief Executive. The final stage of appeal sits with the Board of Trustees. If you are not satisfied with the final response you have received from us in relation to a fundraising matter, you can contact the Fundraising Regulator How does Child Bereavement UK use complaints to improve standards? Our first priority is to satisfactorily resolve the complaint for the person who has made the complaint. In addition, every complaint is reviewed thoroughly, so that learning points can be identified, and actions put in place – where required – to improve our services or processes. Any complaints received are collated in a confidential, anonymous register which is reviewed by our Senior Management Team on a regular basis. Our complaint management is linked to the requirements set by the Fundraising Regulator, and ensures that we are accountable to our supporters and beneficiaries. In order to ensure that we are responding to complaints properly and in the most constructive way possible, we review this policy annually.